2023 Apollo Projects Junior Festival - Harlequins

Kia ora coaches, managers and swimmers,

Welcome to the 2023 Apollo Projects Junior Festival - Harlequins next week. Swimming New Zealand is excited to be hosting this event in Auckland at the National Aquatic Centre, we can’t wait to welcome you all!

4 – 5 November

Sir Owen G Glenn National Aquatic Centre

Good Behaviour

Swimming New Zealand is also proud to join the Good Sports movement, and is committed to providing positive swimming experiences for all involved. Across the five days of competition, we trust that all interactions throughout the event will be positive and respectful – please treat others like you would like to be treated.

For more information about Good Sports, please click here.

Code of Conduct

As part of attending this event, you have agreed to comply with the Swimming New Zealand code of conduct. Any behaviour that does not comply may result in further action, which may include being removed from the remainder of the event. Please ensure you exhibit good behaviour towards everyone at the event, including officials, volunteers, staff and other clubs.

Click here to read the Code of Conduct

Programme & Results

Swimming NZ will complete a preliminary seeding the programme, which you can find on the event webpage.

We encourage you to use the Meet Mobile app to view the results online.

There will be no printed programmes for this event.

There will be a start list available on the webpage prior to the start of the event if you wish to print your own.

Please note there will be no reseeding of events for this competition.

Health & Safety

Please remember to encourage good hygiene practices at this event and use common sense to keep yourself and others safe on pool deck. Strictly no glass is allowed in the pool area. If any glass bottles or containers are seen on pool deck or in the stands they will be confiscated.

Warm-Up Procedure

There will be allocated lanes for diving during warm-up. We ask that you please stick to these lanes as documented on pool deck.

The non-competition 25m will be utilised for warm-up and warm-down during racing. Please note that the Learn to Swim pool will be closed for the event.

Please remember to not climb over the touchpads to exit the pool. Always exit the pool via the sides of the pool both during warm-up and at the conclusion of your race.

Team Managers Meeting

There will be a compulsory team manager meeting held on Saturday 4 November at 7.15am in the officials room.

Team Managers will be given a brief run-down of meet activities, expectations of swimmers and clubs, and general delivery of the event. Each club is asked to have at least one representative at the meeting. If you can’t attend, please have a good understanding of this update.

Club Packs

Team event packs can be collected from accreditation booth located at the swimmers’ entrance from 6.45am, these must be collected by team managers.

Ribbon Ceremonies

Ribbons shall be awarded for the 1st, 2nd and 3rd in all events (except exhibition relays).

The victory ceremonies will take place at the completion of each session.

Parents and clubs are welcome to take photos of their swimmers being presented their ribbons.

Accred & Access To Pool

Access to the pool is via the swimmers’ entrance. There are no swimmer’s accreditation for this event.

Coaches and Team Managers may access the pool via the swimmer’s entrance with your accreditation. An accreditation volunteer will be on hand to ensure that passes are being presented. If you do not have a valid pass – you will be required to sit in the spectators stand.

Accreditation must be worn, around the neck, to gain access. No accreditation no entry. Lost accreditation can be replaced at a cost of $15.00 each through cash or invoice to the club.

Please note, no late passes will be issued at the door as per the updated Accreditation Policy 009.

Opening Hours

Saturday 4 November

Session 1

Warmup: 7am – 7.50am
Competition: 8am

Session 2

Warm-up: 3pm – 3.50pm
Competition: 4pm

Sunday 5 November

Session 3

Warm-up: 7am-7.50am
Competition: 8am

Session 4

Warm-up: 2pm - 2.50pm
Competition: 3pm

Marshalling

Self-marshalling will be employed during all sessions. Swimmers are asked to be in the marshalling area 4 heats prior to their event. For all 50m events swimmers need to be in the marshalling area 6 heats prior to their event.

Seating

Seating will be available on pool deck for swimmers, coaches, and team managers. Please note that there will be no allocated seating for clubs. We encourage clubs to work together as there are enough seats for everyone.

Given there is plenty of pool deck space at this event, we encourage swimmers to store their bags against the walls near the warm-up pool as well.

Spectators enter through the event entrance located next to the main entrance. Spectator seating will be located in the grandstands.

Opening Ceremony & Theme Session

There will be an opening ceremony Mexican wave held on Saturday 4th, session 1, prior to the start of racing. We encourage everyone to get involved.

To celebrate the competition, there will be a themed session on Sunday afternoon. The theme will be Disney.

There will be a march around the pool at 2.45pm with prizes awarded for best dressed. Please congregate behind the blocks.

Merch & Swimwear

Teamline will be present at the event, selling both event merchandise and swimming apparel. Be sure to check out their pop-up store and say g’day to the team in the main pool entrance foyer.

Sausage Sizzle

There will be a club fundraiser sausage sizzle during the event. This is available during Session 2 and Session 4 and will be located outside of the Swimming NZ office. Payment in cash and card are both available.

Parking

Parking is limited at the National Aquatic Centre. Please try and limit the number of vehicles you travel in to the meet.

Please note: AUT Millennium has paid parking. 90 minutes free with a cost of $2.00 per hour thereafter. All day parking will cost $10.00.

Ticketing

We have removed the requirement to purchase spectator tickets to attend this event, but we welcome all friends and whanau to come along and be involved. Seating will be available for first in, best dressed.

Withdrawals

Scratchings for session one should be emailed to entries@swimming.org.nz by 3 November at 2pm. Any withdrawals after this time need to be submitted at the resolutions desk.

We encourage you to complete a withdrawal form and submit it at the resolutions desk if a swimmer won’t swim an event.

DQs & Protests

Disqualifications will be announced. You can request a copy and to site the DQ form at the resolutions desk.

Protests must be submitted to the referee, in writing, on the protest form by the team manager only within 30minutes following the conclusion of the respective event. This needs to be accompanied in cash by the $100.00 protest fee.

If conditions causing a potential protest are noted prior to the event a protest must be lodged before the signal to start is given.

All protests shall be considered by the referee. If the referee rejects the protest, they must state the reasons for their decision. The Team Manager may appeal the rejection to the Jury of Appeal whose decision shall be final.

If the protest is rejected, the deposit will be forfeited to SNZ. If the protest is upheld the deposit will be returned.

A reminder to please ensure conversations about DQs and protests occur away from any swimmers involved.

Strapping

Swimmers with strapping must provide documentation from a relevant registered health practitioner or physiotherapist and be reviewed by the Technical Director (Carlrine Gillespie) prior to swimming. Any swimmers without such documentation may not be permitted to swim.

Photography & Videography

Photos and videos may be taken throughout the competition. All athletes and spectators have agreed to allow photographs, videos, audio recordings and audio recording to be taken by accredited SNZ contractors to be used for any legitimate purpose by SNZ. If you have any concerns, please contact the Event Manager.

Spectators agree upon entry that photographic, video or audio recording equipment is prohibited for any purpose which may include, without limitation, video and/or audio recorders, camera tripods, monopods or lenses with a total focal strength of greater than 300mm and commercial digital video equipment. The SNZ Event staff will, at their sole discretion, determine whether or not an item is intended for personal or commercial use.

Our team looks forward to seeing you on pool deck. It's bound to be a great weekend of racing and celebrating personal bests, best of luck to everyone!

Nga mihi nui,

Events Team - Swimming NZ